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EEB/ZMWG CALL FOR TENDER: WEBSITE RESTRUCTURING

Part 1: Introduction

The deadline for the tender is: 12/02/2018

Part 2: About the EEB and the Zero Mercury Working Group

  • Created in 1974, the EEB is now the largest federation of environmental citizens’ organisations in Europe. It currently consists of over 140 member organisations in more than 30 countries (virtually all EU Member States plus some accession and neighbouring countries), including a growing number of European networks, and representing some 15 million individual members and supporters.
  • We work on a vast array of environmental issues and our policy officers work with experts, our members, politicians and the media to protect and further develop environmental policies.
  • The Zero Mercury Working Group (ZMWG) is an international coalition of over 95 public interest environmental and health non-governmental organizations from more than 50 countries from around the world formed in 2005 by the European Environmental Bureau and the Mercury Policy Project.  ZMWG strives for zero supply, demand, and emissions of mercury from all anthropogenic sources, with the goal of reducing mercury in the global environment to a minimum.  Our mission is to advocate and support the adoption and implementation of a legally binding instrument which contains mandatory obligations to eliminate where feasible, and otherwise minimize, the global supply and trade of mercury, the global demand for mercury, anthropogenic releases of mercury to the environment, and human and wildlife exposure to mercury.

Our website for more information: www.eeb.org / http://www.zeromercury.org

Part 3: Tender

Summary

The Zero Mercury campaign at the EEB would like to build a new website for Zero Mercury Campaign/Zero Mercury Working Group based on the existing website available at www.zeromercury.org – while maintaining the URL.

Active since 2005 the Zero Mercury Campaign, having grown into the Zero Mercury Working Group has a long history of action. We would like to see a visual update of the website, to a more modern and user-friendly visual look. The division of sections, and their related subsections should be divided between introductory and advanced mercury issues.

-          We would like to convey through our website an approachable and educational tool for mercury related issues.

-          On the other hand, on separate tabs we would like to make available the recent activity related:

  1.  to project implementation through our members in different countries, and
  2. the developments related to policy at international and EU levels.

The distinction between the “introduction to mercury” section and the “Policy” and “Projects” sections should be clear. We would like a visualization of introducing the general public to mercury through its various topics (processes, products etc), and then at the end of the page have a link where an individual can arrive at how the Zero Mercury Working Group is working on that specific issue at project and policy level as relevant. Simultaneously however, we would like to have a tab where stakeholders familiar with mercury issues and/or our work, can get directly to the advanced information without going through the introductory informational section or tabs.

We are looking for a proposal that explains in detail how the concept note below can be implemented.

Tender: revamp a website

  • The Zero mercury Working Group is looking to revamp its website. It currently does not do justice to the work carried out by the 95+ members organisations. This means a much more advanced structure with more visuals, conveying the image of a serious, trustworthy NGO coalition.
  • The new website should be Wordpress-based, allow for easy management internally and coded in an open and accessible way to permit other third party developers to easily adjust.
  • We would like the website to be a one-stop-shop for individuals that are new to mercury issues and simultaneously provide a platform where stakeholders familiar with mercury issues can find updates on international policy developments and relevant project information. 
  • The audience of the Zero Mercury Working Group website includes our members, representatives of EU institutions and member state governments, journalists, academics, other NGOs, progressive business and members of the public.

Please include the following and their related costs (separately) in your quote:

  • Design and development of new easy to navigate website
  • Transfer of data from the current our current CMS system, Joomla.  
  • Annual costs for domain name and hosting (including backup). We may decide to handle this ourselves depending on the quotes provided.
  • Annual costs for technical support.
  • Basic Google Analytics tracking on all pages.
  • SEO on all pages
  • Responsive design, with slick page scaling for tablets and smartphones.

Indicative timeline

  • 25/01 Publication for tender
  • 12/02 Deadline for submissions
  • 23/02 EEB/ZMWG evaluates proposals and contacts suppliers / Communicate to winning service provider
  • End Feb-Beginning of March: Signature of contract with EEB/ZMWG
  • Building of the website: March – April
  • Launch: end April- beg May

Criteria to be considered during evaluation

  • combination of price and quality,
  • production / delivery time and service.
  • having/using environmental and sustainability policy/criteria
  • the EEB holds the right to exclude a supplier who may have a negative financial record, that violates criteria such as bankruptcy, not paying taxes etc.

Part  4: Functionality

  • Slider for home page
  • Horizontal menu with drop down elements (within homepage – e.g. About us, About Mercury, Policy Developments, Projects, Resources, News  )
  • About us section
  • Map that interacts with posts to deliver news on members’ projects/activities
  • News section (Press releases)
  • Newsletter sign up widget
  • Position paper section (listed chronologically)
  • Publication section  displaying in an attractive way – showing the front cover of the publication – up to 10 publications per year
  • Photos, infographics, and videos should be downloadable.
  • Events section
  • Contact form
  • Possibility of archiving the content of the existing website

Home page

The home page is meant to be a public oriented landing page for individuals wishing to learn about mercury. The first image should be a large slider which in principle will not change over time. The slider will include 4-5 pictures referring to introductory information about the challenges surrounding mercury pollution, but also to some of the priority areas we work on.

Above it, a horizontal menu, with dropdown elements can be displayed, dividing between general mercury information, the policy work that ZMWG does along with current projects and other elements (to be detailed at a later stage e.g about us etc). Below the slider there will be some space to describe ZMWG group as an organization and post our latest news. There should also be space to include a footer providing our location and contact information.

As examples please see http://www.artisanalgold.org/ or www.sradev.org

Map

The website should provide country-specific pages/posts with contact information for our different national partners, in addition to a description and updates of relevant projects that they do appearing within our website (via posts) apart from linking back to national websites. Accessing these country specific pages should be done through a map, e.g.  found on “About us” page. The map needs to highlight somehow differently countries where EEB/ZMWG are funding (or have funded) directly projects, whilst providing a link to that campaign (page/post).

We would also need to post updates about the relevant projects/campaigns, that will simultaneously appear in the “What’s new” section of the home page.

Technical prerequisites:

The CMS should be WordPress to align with our other websites. The current site is working with Joomla.

Visual identity / look and feel:

We do want to update, but not reinvent the visual identity of the Zero Mercury Campaign/ Working Group.

The Zero Mercury logo stays unchanged and is our branding basis. We would like the look and feel of the new website to be more visually oriented, as now it feels a bit text-heavy.

Footer: Logos and disclaimers of EC will need to go somewhere at the bottom 

Home Press Releases ZMWG blog: Summary of INC 7 on Mercury, 10-15 March 2016, Dead Sea, Jordan
ZMWG blog: Summary of INC 7 on Mercury, 10-15 March 2016, Dead Sea, Jordan PDF Print
Thursday, 31 March 2016 11:23

ZMWG Blog

Summary of seventh Intergovernmental Negotiation Committee (INC 7) on Mercury

31 March 2016, Dead Sea, Jordan

The Zero Mercury Working Group (Zero Mercury) closely followed the Mercury INC 7 negotiations in Dead Sea, Jordan, 10-15 March 2016.  These negotiations were held in preparation for the first meeting of the Conference of Parties, after the Minamata Convention enters into force. 

Our main priorities for INC 7 were related to how to best monitor mercury reductions at the national level through the Convention’s control measures and implementation framework.    In particular, the data submitted by the Parties regarding the measures undertaken and their effectiveness are vital to understanding the impact of the Convention, determining compliance, ensuring accountability and enhancing donor interest in supporting the Convention — both now and into the future.

INC 7 saw progress on several fronts.

Article 3 – Mercury supply sources and trade – One of our top priorities for INC 7 was to ensure that countries collect and provide mercury production and trade information in a timely manner.

The guidance on completing the trade consent forms required was provisionally adopted at  INC 7.  We sought instructions requiring that the trade consent forms be provided to the Secretariat, to facilitate a better understanding of mercury trade flows when the forms are aggregated.  The guidance as adopted “recommends” that Parties submit these forms, Moreover, the reporting form under development (see below) requests that Parties either submit the trade consent forms or provide “other suitable information” to demonstrate compliance with the trade provisions (Paragraph 6) of Article 3.  Taken together, we think its likely most (if not all) Parties will find it easier to simply submit the trade consent forms.

          The draft guidance on the identification of stocks and sources of mercury supply was also provisionally adopted at INC 7. Under the guidance, Parties may aggregate mercury (and the covered mercury compounds) stored by the same entity at different locations, for the purpose of determining whether the size of the stocks meets the Convention thresholds for “large” stocks. . Although examples of supply generation sources are not provided, the guidance stills contains questions countries may ask themselves regarding their potential supply sources, thus these questions can serve a similar function to the list. 

Article 7 – Artisanal and Small Scale Gold-mining (ASGM) - The draft guidance on Parties developing national action plans (NAPs) to reduce the use and release of mercury in ASGM was recommended for immediate use by countries.  This development is important because countries are already working on developing NAPs, so the sooner the NAPs can be completed and implemented the better. ZMWG welcomes the INC 7 decision to use the ASGM Guidance document considering that emissions from this sector are the largest in the world.

Article 8 – Emissions – INC 7 provisionally adopted four separate guidance documents to implement Article 8 of the Convention.  The four guidance documents cover: (1) The best available techniques/best environmental practices (BAT/BEP) for controlling major point sources; (2) setting emission limit values (ELVs); (3) demonstrating regulated sources encompass at least 75% of emissions from a source category;[1] and (4) developing and maintaining emission inventories.  As we suggested, the inventory guidance recommends that it include information on monitoring and measurement techniques, an important element which needs to be known to assess emission reductions over time.

Article 10 – Storage of mercury – The roadmap proposed by the secretariat towards developing guidance on interim storage of mercury for consideration at COP1 was revised as we requested, establishing a process for the secretariat to develop the guidelines that now includes Parties and NGOs, and participants in the UNEP Global Mercury Partnership.  ZMWG is happy to see that a wide pool of Minamata Convention experts and stakeholders will be nominated as experts, and that drafts of the guidance will be open to public consultation for feedback.

Article 12 – Contaminated Sites – With the support of many developing countries, several attempts were made to reach agreement on having the interim secretariat develop guidance on contaminated sites for COP 1.  After much debate, the compromise reached was to request the interim secretariat to compile country submissions and prepare a roadmap for developing the guidance to be considered at COP1. ZMWG was disappointed with this result since it prolongs development of the guidance.  We fully support the development of draft guidance for contaminated sites as important capacity building assistance to facilitate necessary site remediation. 

Article 13, 14. Financial resources and mechanism including the Specific International Programme (SIP).  A Memorandum of Understanding between the Conference of the Parties (COP) and the Global Environment Facility (GEF) was provisionally adopted to address financing matters, as the GEF Trust Fund is the main financial instrument for the Convention. To meet accountability requirements, it was provisionally agreed by the INC that the GEF will report to the COP information related to the Convention including:  how GEF has responded to COP Convention guidance; a synthesis of approved projects on mercury indicating how resources were allocated; GEF monitoring and evaluation activities; and providing an explanation in the event that a project proposal was not approved.

Progress was also made towards the development of a Specific International Programme (SIP), which is an additional Convention financial assistance mechanism designed to primarily support capacity building and technical assistance in developing countries and countries with economies in transition. It was agreed that UNEP will deliver administrative support to the SIP. Elements such as its duration, governance arrangements, and resources, were discussed but not resolved. Text will be forwarded to COP1 for further discussion.

Article 21- Reporting: Reporting was our top priority for this meeting, considering that information will be needed to evaluate mercury reduction progress and the effectiveness of the Treaty.  Although the reporting form is not yet completed, we made substantial progress in securing the data needed on mercury production and trade, and on mercury use in industrial processes.  Still left to be resolved are issues related to reporting on air emissions, including whether emission inventories will be provided or made available, and the frequency of reporting.  There was significant discussion at INC 7 about a four year general reporting cycle, with more frequent reporting (every 1 or 2 years) for mercury production and trade.  

Article 22 - Effectiveness evaluation –  In order to assist the COP, the INC 7 requested the interim secretariat, in consultation with relevant stakeholders, to draft a report with recommendations on the establishment of arrangements for providing comparable monitoring data on the presence and movement of mercury and mercury compounds in the environment as well as trends in levels of mercury and mercury compounds observed in biotic media and vulnerable populations, as provided for in paragraph 2 of article 22, including references for assessing baselines.  In addition, the secretariat will compile information on existing monitoring programmes including baseline information and (b) prepare for COP1 a road map  for developing a draft Convention effectiveness evaluation strategy.  ZMWG is pleased to see the planning process underway, involving a wide array of experts and sources of information feeding into the development of the effectiveness evaluation strategy.  We had hoped for an expert group to work on the broad array of technical and policy issues embodied in this work, but look forward to becoming actively involved in the roadmap development.

Still unresolved are several elements under the COP Rules of Procedure, Convention financial rules, key aspects of the financial assistance mechanism, reporting on air emission control measures and reporting frequency generally, and the host arrangements for the secretariat.

Depending on how much progress is made in the interim, a short INC8 may take place before the COP1 to resolve remaining matters.

Technically, the final road map is almost in place to ‘zero down’ global mercury use. Zero Mercury Working Group looks forward to a productive first Conference of the Parties meeting that establishes an effective Convention operational framework for achieving significant mercury reductions.



[1] Parties are required to control emissions from relevant sources. Paragraph 2 (b) of article 8 defines “relevant source” as a source falling within one of the source categories listed in Annex D. Paragraph 2 (b) continues as follows: A Party may, if it chooses, establish criteria to identify the sources covered within a source category listed in Annex D so long as those criteria for any category include at least 75 per cent of the emissions from that category.